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The benefits of managed document services

Any business owner worth their salt will always look for ways to streamline their workflow, and make more time for them to do their core work. Whilst seeking external expertise is not an alien process to many business owner, it is still sometimes overlooked when it comes to printing. Asking an office technology specialist to implement managed document services (MDS) is one of the best ways to make your printing processes work for you. But what are managed document services?

Put simply, it means that an outside company will purchase, install, and maintain your entire office printing set up. From purchasing the printers and copiers, to installing them, and then providing maintenance, the MDS company handles all aspects of in-house printing and copying, freeing up decision makers to focus on their core business. Here are the benefits of that approach, and how it can work for business owners.

Peace of mind

Anyone who has tried to set up an office printer without any prior knowledge or experience will know that it can be an arduous task. Researching the type of printer you will need, finding a supplier, installing it, and then maintaining it can be a very time consuming project.

By using a reputable MDS company, you will gain the benefits of having a professional company managing your business’ printing processes. Often, businesses who don’t do this waste a great deal of time, because they have to set up and maintain the printing systems themselves.

By contracting an MDS company, you will relieve your company of a non-core business task and free more time for focusing on core business tasks. A professional printing company will be able to efficiently manage the process from start to finish, and will always be on hand to support you.


Constant tech support

Most importantly, your business will no longer have to deal with the headaches of printer and copier maintenance. Many office workers will be familiar with the stress and pain of an in-house printer breaking or running out of ink and paper hours before an important deadline, leaving them high and dry. Not only is this disruptive to the operation of a business, but it can leave business owners to deal with costly repair bills and stock requests.

Having a professional team on call to fix any issues quickly ensures that your printing environment is completely free of headaches. You will save your sanity and time knowing that technical support is only a phone call away.

Management of waste

Under pressure and at the mercy of deadlines, mistakes can happen. Just one click by a stressed out employee can send an excessively large document to print, using paper and ink at the expense of the company.
Managed document services also allows companies to set printing limits in order to monitor the amount of documents an individual can print, and halts any further printing once a maximum has been reached. This amount can be adjusted and the printing can be marked subject to approval for release. This monitors the amount of unnecessary waste produced and adds an additional safety net for any human errors and excessively large documents.

For more advice on the best print hardware for your business, and how managed document services can improve your productivity, your bottom line, and your carbon footprint, get in touch with our sales team here. ASL Group are a managed document solutions company, who streamline and improve the print operations of their clients: http://asl-group.co.uk/

 

Andrew HoyleThe benefits of managed document services