Tech

How to choose copiers and printers for your business

ASL is one of the largest independent managed print companies in the United Kingdom, and the market leader in terms of service, quality and reliability.  silhouette-1Although we focus on serving major enterprises with large fleets of hardware, the advice we give is valid whether you have one printer or one thousand.  It is all about matching the needs of your business with the equipment that is available.

In our experience this matching can only be done by experienced advisors who can work with you to assess your business needs and suggest the right solution.  This means you will not pay for features you do not need, nor will you be saddled with poor quality equipment that needs to be shifted to meet a manufacturer’s target.  As an independent reseller we can choose from the wide array of available technology and pick the machines that are right for you.

Many business leaders we talk to mention the bewildering pace of technology in the field of office automation.  We no longer have “photocopiers” but comprehensive office suites, able to scan, copy, print, fax, download and e-mail.  No sooner has one state-of-the-art solution been unveiled when another, even more superlative machine is brought on the market.

This maelstrom of technological creativity is the environment ASL thrives in.  It is our job to keep up to date with all the new models that are in continuous development, and understand them thoroughly so that you do not have to.  Unlike manufacturers, who have to sell what their company produces, we are able pick and choose on your behalf, using our expertise to get you the best price.

All of the following need to be assessed and matched to your business requirements and the right equipment selected to perform at maximum efficiency:

  • Environmental considerations
  • Maintenance and service agreements
  • Networking capabilities
  • Print speed and copy speed
  • Quality of graphic reproduction
  • Security
  • Accounting and reporting
  • Integration with third-party software
Andrew HoyleHow to choose copiers and printers for your business
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ASL launches Managed Document Solutions video

ASL has released a new video explaining our Managed Document Solutions (MDS) service.

MDS optimises the entire document print and workflow process for businesses.  The video explains the ASL 5 -stage approach in assessing and delivering tailored customer solutions and explains and highlights the key benefits of having an MDS strategy to businesses.

The 5 stage process Analyse, Design, Implement, Manage & Optimise looks at capturing documents (scanning and printing), through to archiving, security and managing the resulting environmental impact.

It explains how the entire document life-cycle can be improved to deliver greater efficiency, reduced costs and less waste.

Following the recent launch of ASL’s new responsive website, the video is the next step in communicating ASL’s services across the industry using a more dynamic and engaging medium.

An ASL Managed Document Solution will deliver FIVE major benefits to your business:

  • Reduced costs by an average of 30%
  • Improved productivity – we manage the solution so your staff can focus on what you do best
  • Environmental savings – typically, a 60% reduction in carbon emissions is achieved
  • Security – we can create a more secure document infrastructure
  • Compliance – with ISO, SOX and new environmental standards compliance can be guaranteed

To view the ASL Video on YouTube visit: https://youtu.be/6E2CO49-QGg

Or alternatively for more information on Managed Document Solutions visit the website page:

http://asl-group.co.uk/managed-document-services-mds/

Andrew HoyleASL launches Managed Document Solutions video
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ASL – MPS and Environmental Costs

Poor print management can result in wasteful printing and the use of out-dated or redundant devices can lead to high energy consumption and increased running costs. Implementing responsible printing practices can go a long way to improving an organisation’s environmental credentials as well as significantly reducing costs.

As paper remains an important part of many business work-flows, the focus must be on the “less paper office” rather than the utopian ideal of the “paperless office”. The nature of printing may also be changing – rather than outsourcing high-quality printing, it is conducted in-house and documents are printed as and when required.

MPS seeks to address new requirements for printing in the 21st Century by ensuring that print facilities operate cost effectively and securely with minimal environmental impact.

Other simple steps to reduce the environmental impact of printing include using recycled paper, implementing duplex printing and company-wide print policies that encourage employees to print responsibly.

But to make real savings, companies need to have complete visibility on their printing devices, volumes and overall costs. This requires a true picture of how many devices there are in the organisation and what is being printed where and by whom.

MPS addresses these processes in three main stages – the assessment, optimisation and ongoing management of the print environment:

In our assessment process we carry out a comprehensive audit of all current devices including location and print volumes. The intention is to report all aspects of the existing set up – this information is translated into presentation format in order to show a complete picture of the current work-flow.

Optimisation involves our proposals for introducing a fully managed print environment. An ideal opportunity to cull an existing fleet of printing devices, we then provide new desktop devices with both mono and/or full colour features in a compact, high speed, duplex, networked unit. Consolidation brings order to the printer chaos by replacing single function, outdated and inefficient devices with modern energy efficient multi-function ones to reduce energy usage and enable enforced policies.

Our ongoing management includes the introduction of PaperCut software which will allow for the implementation of ‘rules based printing’ and print monitoring. This will quantify and report print volumes and allow for a repeat of these reports to enable an understanding of  changes within the printing environment.

The ultimate goal is to optimise and reduce the number of desktop printers installed across the network and leave devices which are then fully controlled and monitored in terms of both usage and cost.

Find out more about MPS from ASL at http://asl-group.co.uk/managed-print-services-mps/

Andrew HoyleASL – MPS and Environmental Costs
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