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Copyfax Ltd joins forces with ASL Group Ltd

Copyfax has now become part of the Automated Systems Ltd (ASL) Group of companies. Established 28 years ago, Copyfax is a successful print and copier dealership company, based in Great Yarmouth, Norfolk, providing document management solutions to over 200 businesses.

Commenting on the acquisition, Mark Garius, Managing Director of ASL, said: “We are delighted to have brought Copyfax into the ASL fold, they have a very strong and loyal customer base across Norfolk and the surrounding areas. Copyfax brings extra capability to the company and will further strengthen ASL’s significant presence in East Anglia.”

Copyfax’s owner and eight staff will all join the ASL team, taking the company’s total headcount to over 100 employees, and will continue their excellent print solution service and supported by ALS’s additional capabilities. This includes a wider portfolio of cutting edge hardware equipment and leading paper management software solutions. Copyfax will also benefit from access to ASL’s market-leading IT infrastructure that ensures delivery of the highest levels of service to all customers.

ASL was founded in 1991 and is one of the largest independent reprographics print solution suppliers in the UK. It services 5000 customers in East Anglia, the Midlands, London and the South East of England, with offices in Cambridge, Great Yarmouth, Milton Keynes, Solihull & Central London.

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ASL strengthens a Posh alliance

Cambridge based print solutions company, Automated Systems Ltd (ASL) has installed a range of new print devices for Peterborough United Football Club (also known as “The Posh”) and signed a three year contract to deliver the club’s Managed Print Services.

Peterborough United Football Club was formed in 1934 and is based at London Road Stadium in Peterborough. Managed by Darren Ferguson, son of Sir Alex Ferguson, The Posh currently play in League One, the third tier of the English Football League.

ASL, from Bar Hill near Cambridge, is one of the UK’s leading independent document resellers, supplying and managing print, copy and scan solutions from world leading manufacturers. ASL have been working with Peterborough United Football Club for over 10 years, providing a range of copy and print solutions across all areas, from the youth and community department through to the manager’s office.

With the opening of a new training ground, Peterborough United and ASL worked together on an updated managed print and support solution to enable all the departments to benefit from the latest technology. ASL has installed brand new Kyocera and Ricoh equipment and an updated support agreement has been drawn up between both parties to take their working relationship to the next level.

In addition, ASL will be official match ball sponsor of two games per season for the duration of the new contract and running a match day bucket collection for the company’s chosen charity, East Anglia’s Children’s Hospices (EACH) on 28th December 2014 (PUFC vs Doncaster Rovers).

Alex Harris, Commercial Manager : “The ASL service is first class. We’ve developed a great relationship over the years; they have helped us choose the equipment and functionality that is right for our needs and supported us every step of the way. We are delighted that ASL is sponsoring the club and we are very happy to assist them to achieve their fundraising goals for EACH”.

Anton Sambrook, Account Manager, ASL Group Ltd said: “ASL has enjoyed a strong relationship with Peterborough United over the past decade. We are delighted to provide a new solution to the club while also committing to be a commercial partner for the next three years and being able to entertain some of clients in the fantastic corporate facilities available.

The solution that ASL have installed will help the club increase their print cost effectiveness, with the added reassurance of our first class customer service support.”

For more information on ASL visit the website at www.asl-group.co.uk and for more information on Peterborough United visit www.theposh.com

damianASL strengthens a Posh alliance
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ASL Offers Pedal Power for EACH

Cambridge based print solutions company, Automated Systems Ltd (ASL) had a unique plan for their next fund-raising event in aid of East Anglia’s Children’s Hospices (EACH) – a sponsored cycle ride with a difference!

Sales Administrator, Slavka Stofova is returning to her native country, Slovakia, in October to marry her fiancé, James. To wish the couple well and support ASL’s chosen charity for 2014, Administration Manager Mandy Dunn came up with the idea of placing a static bike in the admin office for a host of dedicated cyclists who aim to clock up a total of 1200 miles – the equivalent of travelling from Cambridge to Slovakia.

On 1st October, keen cycling members of the ASL team took time out to pedal through as many miles as possible, with other staff members choosing to sponsor the individual miles or the whole event. Participants cycled during their lunch hour and at allocated time slots throughout the day – drinks and air conditioning were provided!

Mark Garius, Managing Director of ASL says: “ASL is delighted to support EACH as our chosen charity. Slavka is a valued and popular member of the team and her colleagues decided to help celebrate her forthcoming wedding. It’s a great idea to cycle the distance to Slovakia to raise money for a very worthy charity – as well as have a bit of fun as a team! We wish Slavka and James well and we’re delighted to have raised £396.86 for East Anglian Children’s Hospices”.

East Anglia’s Children’s Hospices (EACH) supports families and cares for children and young people with life-threatening conditions across Cambridgeshire, Essex, Norfolk and Suffolk. EACH’s care and support is tailored for the needs of all family members and delivered where the families wish – in their own home, at hospital, in the community or at one of three hospices in East Anglia.

To find out more about the ASL Sponsored Cycle Ride or make a donation, please visit the Just Giving page at https://www.justgiving.com/cyclingslavkaswedding/

To find out more about EACH, visit http://www.each.org.uk/

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ASL enhances its environmental programme with a 100% toner recycling scheme

With almost half a billion empty toner cartridges going to landfill each year, Cambridge based reprographics and print solutions company, Automated Systems Ltd (ASL) are helping customer reduce their carbon footprint by introducing a toner recycling scheme. ASL has recently been awarded with ISO 14001, the Environmental Management International Standard for their strategy for reducing environmental waste and their carbon footprint. This includes replacing its entire engineer fleet with low CO2 vehicles, recycling all its cardboard and only dealing with ISO 14001 accredited manufacturers. The toner recycling programme, called the “ASL Green Cartridge Scheme” helps customers also play their part in protecting the environment.

According to ASL\’s Managing Director, Mark Garius, “We were looking to avoid the “6 different bins” syndrome that causes friction in the treatment of waste recycling. Each manufacturer had different or sometimes non-existent recycling schemes. Our goal was to have one simple solution that deals with all cartridges in a customer, regardless of the machine they come from, and, most importantly, costs the customer nothing to implement. We have that solution – the \’ASL Green Cartridge Scheme'”

The “ASL Green Cartridge Scheme” rolled out this summer and means that any customers that choose to join the scheme is provided with an ASL recycling bin free of charge. All empty cartridges can be put into the bin and, once full, the customers calls the relevant number and the bin is collected and an empty one delivered. The cartridges in the collected bins are then processed so that they are fully recycled and no plastics are sent to landfill. Paperwork to that effect is provided so that the customer can be sure that all the correct procedures have been followed – ensuring their own carbon footprint is reduced.

ASL are one of the UK\’s leading independent document resellers, supplying and managing print, copy and scan solutions from world leading manufacturers. The company is based in Cambridge with offices in the Midlands, London and Milton Keynes employing 100 staff and looks after around 5000 customers across the UK. For more information, call 0845 207 7000

damianASL enhances its environmental programme with a 100% toner recycling scheme
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Outsourcing a Managed Print Service (MPS)

If you’ve been considering outsourcing print management for your business but are yet to make a final decision, you’ve probably already asked yourself these questions:

  • What if the supplied service levels don’t meet our expectations?
  • How can we be sure of data integrity and confidentiality?
  • If we tie into a contract with a outsourced supplier, will we be restricted as the nature of our business changes?
  • Could management changes cause friction and uncertainty within our business?
  • The outsourcing company could go out of business – what happens then?

What is a managed print service (MPS)?

MPS is to outsource the performance and maintenance of your company’s print systems (mono/colour copiers, standard/large format printers, franking machines etc.) so that activity can be monitored and controlled; data is optimised, efficiencies are gained and money is saved.

The savings your business can make in terms of time and money are highly valuable. Not only will your maintenance costs be lower but you can control your cash-flow by predicting when hardware will need new supplies (ink, paper etc.) in advance. With MPS, the life-cycle and performance of all of your print systems can easily be calculated and if there are any problems, you won’t need to worry about sorting it out yourself. These issues will be resolved promptly and effectively by your MPS provider. If you already go to the effort of estimating your monthly printing costs and life-cycle of your inks and printers, MPS will do it for you automatically. There’s also the major issue of security – with a MPS, data protection and use of equipment can be monitored and evaluated should any issues arise. From an environmental point of view, a MPS should also lead to a reduction of energy consumption as well as less waste because usage can be calculated accurately and any malfunctions dealt with speedily.

It’s worth remembering that serious problems arising with MPS providers are rare, because tough market competition means high overall standards of implementation and performance. Although it’s mainly larger companies who benefit from instigating a MPS, plenty of smaller companies who are acutely aware of cost-cutting and environmental responsibilities have benefitted greatly from outsourcing their print requirements.

How do you find yourself the best outsourced print management supplier to work with your business?

  • Make sure the company has a track record of high quality service – how long have they been trading?
  • Obtain examples of how the supplier manages client expectations – how do they manage problems which may arise?
  • Find out how your business relationship would be managed – would you be provided with a designated account manager?
  • Ask the supplier for a list of their existing customers
  • Their data integrity should conform to UK standards such as Data Protection and ISO 27001
  • High company turnover doesn’t always mean a proven track record in delivery and customer service – make sure they really do know the industry and can provide client feedback where possible

Outsourcing can be a highly effective way of highlighting and controlling print solutions for your business, especially if it’s turned into an expensive and time-consuming process to manage internally. Think about why you want to outsource and it will help drive your business strategy, as well as empower your company to notice tangible benefits resulting in spending reductions and higher levels of efficiency.

To find out more and request a FREE audit of your company’s reprographic or print solutions, please call 0845 070 6305 or email [email protected]

Sources:
http://www.digitalprintmanagement.co.uk/outsourcing/
http://www.techrepublic.com/blog/tech-decision-maker/will-a-managed-print-service-lower-costs/
http://www.itdonut.co.uk/blog/2011/02/do-you-need-managed-print-service

damianOutsourcing a Managed Print Service (MPS)
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ASL attending Cambridge Chamber of Commerce business exhibition

ASL will be exhibitors at this year’s Cambridgeshire Chamber of Commerce “The Cambridge B2B Exhibition” on September 24th at Cambridge International Airport.

With over 700 visitors through the doors at last year’s event and over 100 companies from the local region exhibiting, the event will celebrate business, showcase products and services, help local businesses engage to develop new ideas and business opportunities.

Along with exhibiting companies, visitors can benefit from potentially reducing business costs through sourcing new suppliers as well as gaining knowledge by attending a series of free informative seminars organised by the Chamber of Commerce.

As one of the UK’s largest reprographic and print management service providers, and proud chamber members, ASL will be there to show visitors how we can save money on their business’ managed print solutions.

We look forward to seeing you there!

Wednesday 24 September 2014

10.00am-4.00pm

Cambridge International Airport

Newmarket Road

Cambridge

CB5 8RX

For more information visit the
Chamber of Commerce website

damianASL attending Cambridge Chamber of Commerce business exhibition
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ASL demonstrates commitment to National Apprenticeship Scheme

Bar Hill based reprographics and print solutions company, Automated Systems Ltd (ASL) has enhanced business performance and provided a unique range of learning opportunities with their successful and ongoing apprenticeship programme.

In April 2012, ASL Ltd made a decision to introduce additional business resources and also provide opportunities for people looking to develop their careers and gain qualifications. The government-backed National Apprenticeship Scheme enables the company to offer training in all areas of their business including administration, customer service, finance, engineering and warehousing.

With new apprentices recruited on average of every six months, trainees have made a positive impact on the ASL workplace. With their enthusiasm and overall interest in learning, they have contributed to increased customer service levels and also motivated existing staff to consider gaining qualifications and developing their skills.

Paul Derry, Sales Director at ASL feels apprenticeships help drive the business forward, explaining: “Apprenticeships enable our business to grow its skills base because the range of courses available is vast. Not only are we recruiting apprentices to help business growth, our current employees are embarking on higher level apprenticeships to develop their skills and gain further qualifications.”

ASL is currently working with Cambridge Regional College to provide the learning opportunities and to support the candidates. As the employer, ASL provide the specific training and work experience relevant to the role, with the College ensuring that the candidate has the required numeracy, English and ICT functional skills.

ASL currently has three apprentices who are in the early stages of their course, one in administration working towards an NVQ in Customer Service; one in the finance department studying towards an AAT Accounting qualification and one in the workshop working towards a City & Guilds ICT qualification. Both the Accounting and ICT courses involve day release to Cambridge Regional College, which ASL fully supports. On successful completion of an apprenticeship, ASL considers the longer term prospects and wherever possible offers permanent employment.

The Apprenticeship Scheme provides fully funded training, giving the apprentices career opportunities and ASL the skills to move the business forward. Paul says: “ASL fundamentally supports the Apprenticeship Scheme as it gives individuals the opportunity to train and obtain a qualification whilst in the workplace and provides the business with the skills needed.”

Sales administrator, Slavka Stofova, who has just complete her apprenticeship with an NVQ in Business Administration at ASL and is now a permanent employee, agrees: “When I first moved to UK eight years ago, my English was limited and for the first five or six years I worked in Childcare whilst I improved my English as my lack of experience in an office environment made it difficult to find even entry level positions. This Apprenticeship with ASL has allowed me to get my foot in the door and start my career in Office Administration. It was the best decision I have ever made”.

Notes

ASL are one of the UK’s leading independent document resellers, supplying and managing print, copy & scan solutions from world leading manufacturers. The company is based in Cambridge with offices in the Midlands, London and Milton Keynes employing 100 staff and looking after around 5000 customers across the UK. For more information, call 0845 207 7000 or visit www.asl-group.co.uk

Find out more about the National Apprenticeship Scheme at http://www.apprenticeships.org.uk

Photo: Successful ASL apprentices Charlie Fordham, Slavka Stofova, James Paterson, Jordan Avis, Samuel Hinchliffe.

damianASL demonstrates commitment to National Apprenticeship Scheme
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ASL support East Anglian Children’s Hospices

Cambridge based reprographics and print solutions company, Automated Systems Group Ltd (ASL) is lending its support to their chosen charity, East Anglian Children’s Hospices, with donations of new printing hardware and a variety of fundraising activities over the coming year.

ASL donated a new Kyocera printer and also a fax machine to EACH’s Treehouse hospice in Suffolk and organised a 1200 mile sponsored cycle ride, corporate golf day and ASL volunteers will be amongst the ground at Peterborough United matches this season with collection buckets to raise money on behalf of EACH.

East Anglia’s Children’s Hospices (EACH) supports families and cares for children and young people with life-threatening conditions across Cambridgeshire, Essex, Norfolk and Suffolk.

EACH’s care and support is tailored for the needs of all family members and delivered where the families wish – in their own home, at hospital, in the community or at one of three hospices in East Anglia. The Treehouse Hospice in Ipswich will directly benefit from ASL’s donations and support as the charity relies on voluntary donations for the majority of its income and needs to raise almost £6 million to deliver their services per year.

Beccy Gillings, Cambridgeshire Fundraising Manager, said: “We are thrilled that ASL have chosen to support East Anglia’s Children’s Hospices (EACH) as their charity of the year. At EACH we rely on public donations for the majority of our funding so to have the support of a local business like ASL is great for us. The recent donations of a new printer and fax machine to our Treehouse hospice in Ipswich were very generous and they are already making a big difference at the Treehouse hospice. We are looking forward to working with ASL over the coming months to help raise funds and awareness for EACH.”

Brian Borley, National Service Manager at ASL said “We chose EACH to be our charity of the year due to the fantastic work they do around the region. ASL’s donation of the printer and fax machine will help them save money on administration costs and help them in their day to day communications. The ASL staff is looking forward to getting stuck into the fundraising events, our first event inspired by one of our team members’ forthcoming marriage in Slovakia. We’ll be running a sponsored static cycle ride in the office the equivalent distance to raise money for EACH”

For more information on ASL visit www.asl-group.co.uk and for EACH visit www.each.org.uk

damianASL support East Anglian Children’s Hospices
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ASL acquires IBT Service Ltd

ASL is pleased to announce the acquisition of IBT Service Ltd (IBT) with effect from today (15/7/14). The acquisition of IBT, which will be brought into ASL’s London sales operation, represents another step in ASL’s expansion plans and enhances the presence of the ASL Group within the Home Counties.

damianASL acquires IBT Service Ltd
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Document Security – how ASL can help

At ASL, we are increasingly being asked questions about the security aspects of networked multi-function devices:

– Do you have concerns that sensitive paper documents can be mislaid or not easily accessed by those who need them?

– Are your copies/prints ever picked up by someone else by mistake?

– How do you ensure that electronic documents are not intercepted, tampered with or lost?

– What happens to all the data that resides on the HDD’s in all MFD’s?

Keeping your sensitive information secure is a business priority

Given the potential risk to your “information capital”, it follows that paper based to electronic, documents need protection throughout their lifecycle:

 

document-lifecycle

 

the core principles of confidentiality, integrity and accessibility are critical.

We can provide solutions so that only the right people can access the right information. For example, paper documents can be scanned and converted to secure databases. Here, they can be protected with access controls but still be easily searchable & accessible to authorised users with powerful search & retrieval tools. Digital signatures can be added to improve authenticity and integrity. Information sharing can be controlled by managing distribution destinations. HDD’s can be electronically wiped at regular intervals – and certainly prior to any device being decommissioned.

If you want to know more about how ASL can enhance the security of your businesses documents and processes, please call us on 0845 207 7000 or email [email protected]

damianDocument Security – how ASL can help
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