At ASL, we are increasingly being asked questions about the security aspects of networked multi-function devices:
– Do you have concerns that sensitive paper documents can be mislaid or not easily accessed by those who need them?
– Are your copies/prints ever picked up by someone else by mistake?
– How do you ensure that electronic documents are not intercepted, tampered with or lost?
– What happens to all the data that resides on the HDD’s in all MFD’s?
Keeping your sensitive information secure is a business priority
Given the potential risk to your “information capital”, it follows that paper based to electronic, documents need protection throughout their lifecycle:
the core principles of confidentiality, integrity and accessibility are critical.
We can provide solutions so that only the right people can access the right information. For example, paper documents can be scanned and converted to secure databases. Here, they can be protected with access controls but still be easily searchable & accessible to authorised users with powerful search & retrieval tools. Digital signatures can be added to improve authenticity and integrity. Information sharing can be controlled by managing distribution destinations. HDD’s can be electronically wiped at regular intervals – and certainly prior to any device being decommissioned.
If you want to know more about how ASL can enhance the security of your businesses documents and processes, please call us on 0845 207 7000 or email [email protected]