The main focus of the role is to provide high-quality HR administration and assistance whilst delivering efficient, effective, employee-focused, HR guidance and support. Supporting the HR Manager in daily HR operations and improving employee experience and engagement.

KEY RESPONSIBILITIES:

HR:

• Administer all aspects of HR such as employee records, absence, performance management, employment references.
• Support and administer the recruitment process across the organisation.
• Produce and send starter packs for new employees which include offer letters, job descriptions and terms and conditions of employment.
• Assist and administer the induction, training and performance management processes using on-line tools.
• Maintain accurate employee records, systems and related date.
• Ensure HR records are up to date and comply with current legislation such as right to work, driving licence, DBS, GDPR.
• Produce reports, statistics and data relating to HR.
• Assist with payroll related HR data for the organisation.
• Support the Learning & Development within the business.
• Assist with compliance of Health & Safety policies and processes.
• Provide colleagues, Managers and stakeholders with HR guidance and support.
• Encourage and support a positive employee HR and L&D experience.

Office:

• Greet visitors and provide hospitality for meetings.
• Provide administrative support to the Company, including scheduling meetings, hotels, and coordinating logistics for events.
• Book, coordinate and organise events such as companywide, departmental, charity and social events.
• Handle incoming and outgoing mail.
• Ensure communal areas are maintained and are clean, clear and tidy with routine tasks undertaken such as kitchen stock, plant maintenance, housekeeping etc.
• Kitchen, stationery and office stock are checked regularly and refilled when needed.
• Liaise with other offices to ensure they have stock.
• Organising trades personnel to attend the offices for routine inspections or repairs.
• Support the Fleet Manager with vehicle returns, administration and filing.

KEY MEASUREMENTS

• Development of online tools to support HR processes
• Reports and data for sharing of HR information
• Maintaining accurate HR records and reports

SPECIAL REQUIREMENTS

• Excellent communication and people skills
• Able to apply discretion and work with confidential information
• Minimum one year HR experience
• Ability to prioritise workload and use own initiative.
• Full drivers licence and car as may be required to travel around Ely or attend meetings in Cambridgeshire.

IN RETURN WE OFFER:

• Working hours Monday – Friday, 8:30am – 5:00pm with one hour for lunch, unpaid.
• Initially 23 Days annual leave in addition to Bank Holidays rising to 26 after 5 years service
• Excellent training & development opportunities within a growing organisation
• Life insurance
• BUPA health assessment
• Physical, mental and emotional wellbeing support for you and your family
• Volunteering leave policy (2 days/15 hours per year)
• 10% TradePoint (B&Q) discount
• Free flu vaccines each winter
• Free parking