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DocuWare for Invoice Processing provides a rapid path to headache-free invoice management and long-term business value.
Start by digitising all paper invoices and then trigger approval workflows based on your business rules to ensure accurate and rapid processing. Automatically check mandatory data, purchase orders, duplicate invoices, and onboard new vendors quickly. Integrate directly with your accounting or ERP system to eliminate duplicate data entry and manual errors.
The solution delivers many productivity benefits:
- Capture, sort and archive invoices from any device or any format (scanned paper, email, mobile captures and more) in an easily searchable file structure.
- Extract details from all invoices, easily enter your GL accounts and cost centers and automatically match to corresponding POs with DocuWare’s Intelligent Indexing.
- Remove manual touch with automatic approvals based on vendor-related QuickMatch or 3-way match.
- Route invoice approval requests based on amounts, vendor name or cost centers including multi-levels. Configurable workflows uphold approval policies while automating information to decision makers.
- Generate transaction records for your ERP system eliminating double data entry and greatly reducing errors.
- Automate the vendor onboarding process.
- Eliminate searching for purchase orders, shipping documents and information necessary for processing.
- Record notes directly on the invoice image with annotation functionality.
- Maintain compliance and a complete audit trail with transparent approval history, automatic document filing and encryption.
- Integrate with SAP Business One, SAGE, Microsoft Dynamics, QuickBooks and other systems to archive and find documents directly from the ERP.
- Process invoices promptly, take advantage of early pay discounts and gain deeper control over your cash flow management and build better vendor relationships.
DocuWare has been a key factor in helping us to better meet the accounting needs of our customers the last couple years. Since implementing our accounts payable workflow, our accounting team has decreased the average time to process a batch of invoices from a little over a day to less than one hour. This increase in productivity allows us to both pay our vendors and bill our customers more quickly. All of these new efficiencies are helping us to grow in a healthy way.