Why do we need Managed Document Services?

In fact, why do we need to manage our documents at all?

In the last ten years, the world has sped up. Responses are expected almost instantly, decisions are demanded in the moment, and data is required 24/7. If you are to remain competitive, you need to be able to act quickly, and efficiently and save money whilst you are doing so. Data management has become more regulated, and data files have become more important.

However, unless you have a brand new business that’s experienced explosive organic expansion, your technology fleet will have expanded gradually, with items added piecemeal as they’re required, or as technology evolves. The problem is, this leaves us with legacy hardware that may be incompatible with new technology, inefficient printers and even money tied up in obsolete or unused tech that hasn’t evolved with business demands.

These issues can drain time from your IT support team too, as they rush to repair glitches and keep old systems running that were intended to meet slightly different needs.

This can lead to delays in printing, processing, even storage and access. They can waste money and drain time – everyone’s time.

That is where Managed Document Services (MDS for short) can help.

What is MDS

Gartner defines managed print services as ‘services offered by an external provider to optimize or manage a company’s document output. Our Professional Services team ASL will manage the full document lifecycle from production to storage, transfer or printing.

They assess your business needs, determine the hardware and software that will best meet those requirements, and then secure the hardware and software you need, setting it up, managing it and maintaining it, allowing you to focus on what you do best.

With supplier relationships, ASL’s managed document services can purchase the right equipment at competitive rates on your behalf, or secure competitive hire purchase costs on your behalf and offer flexible payment options.

With service agreements, you can be confident that the equipment you use will deliver the best RoI that it can and not sit in a corner ‘Out of Order’ for months on end, whilst staff have to walk further to get documents from other printers, wasting time and risking data security.

We’ll monitor your consumables too so you receive cartridge refills and replacements when you need them, rather than locking up important OpEx with ‘just in case’ supplies.

And the best thing about all of this, our services are tailored to deliver exactly what you need. When you need it.

The level of flexibility and efficiency provided by managed document services can free you from the shackles of legacy hardware that are holding you back from achieving your environmentally friendly, cost-efficient and responsive potential.

Now you can see how working with a managed document services provider such as ASL, can start making savings on future documents produced and legacy documents, right from day one.

Find out more about our Professional Services here and chat with us or give us a call and let us see how we can help you save money on your managed document services.

Find out how you can save money on MDS