Latest news

Digital Office Supplies Ltd (DOS) joins forces with Automated Systems Group Ltd (ASL)

DOS, based in Essex, has now become part of the Automated Systems Ltd (ASL) Group of companies. Established 21 years ago, DOS is a successful MPS dealership, based in Thurrock, providing document management solutions to over 300 businesses in London & the South East.

Commenting on ASL’s 7th acquisition in 5 years, Mark Garius, Managing Director of ASL, said: “DOS have a built a strong and loyal customer base in the south of England and they will add strength and depth to our coverage in those areas. We have made this acquisition as part of our on-going plans for growth and expansion, and we chose DOS carefully because their high standards and commitment to customer service match those of ASL. We are retaining their Essex office and staff as we recognise that their strong presence in the area needs to be maintained and grown.”

DOS’s owner and ten staff will join the ASL team, taking the company’s total turnover to over £17m, headcount to over 110 employees, and they will continue their excellent MPS service, supported by ALS’s additional capabilities. This includes a wider portfolio of cutting edge hardware equipment and leading paper management software solutions. DOS will also benefit from access to ASL’s market-leading IT infrastructure that ensures delivery of the highest levels of service to all customers.

ASL was founded in 1991 and is one of the largest independent reprographics print solution suppliers in the UK.  It services 5000 customers in East Anglia, the Midlands, London and the South East of England, with offices in Cambridge, Great Yarmouth, Milton Keynes, Solihull, Central London & Essex.

Andrew HoyleDigital Office Supplies Ltd (DOS) joins forces with Automated Systems Group Ltd (ASL)
read more

ASL takes part in Cambridge Regional College apprenticeships day

Cambridge Regional College Open Day (1)

Bar Hill based reprographics and print solutions company, Automated Systems Ltd (ASL) joined employers in the health, engineering, construction, manufacturing and catering industries at Cambridge Regional College (CRC) in August to talk to post- GCSE students about apprenticeship vacancies and careers options.

The Apprenticeship Scheme provides fully- funded apprenticeship training through Cambridge Regional College. With new apprentices recruited by ASL on average of every six months, trainees have made a positive impact on the ASL workplace. The company offers a unique range of learning opportunities with their successful and ongoing apprenticeship programme.

Bryan Borley, National Service Manager who attended the Apprenticeship Jobs Fair event with two ASL apprentices said: “ASL supports the Apprenticeship Scheme as it gives individuals the opportunity to train and obtain a qualification whilst in the workplace and provides the business with the skills needed.

“Not only are we recruiting apprentices to help business growth, our current apprentices are now embarking on higher level apprenticeships to develop their skills and gain further qualifications. Our apprentices were delighted to have the opportunity to speak with prospective apprentices about their experiences and careers path.”

Andrew HoyleASL takes part in Cambridge Regional College apprenticeships day
read more

ASL Group Embraces Cloud Technology

As Cloud Technology gains in popularity, ASL Group Ltd is able to offer a variety of ‘Cloud Ready’ software products alongside professional, qualified advice.

Having recently gained the CompTIA Cloud+ accreditation, ASL Group is equipped to professionally implement, manage and support these Cloud ready products in a variety of Cloud infrastructures (Private, Public, and Hybrid).

ASL offers a range of software products including Papercut, Filestar, DocuWare and Cirrato Print Management – all of which have a ‘Cloud solution’ in their portfolio.

ASL‘s business partner, Kyocera, have introduced a whole new department specialising in Cloud technology. Initially hosting Print Management solutions in the cloud, Kyocera will continue to develop software which offers a full solution to host and manage networks in the Cloud.

As Cloud technology evolves and is adopted by more organisations globally, ASL Group Ltd is proud to have the vision and commitment to professionally provide a Cloud solution, via established software products and future solutions with the support of Kyocera.

Andrew HoyleASL Group Embraces Cloud Technology
read more

ASL Joins the Cambridge Network

 

As a major employer and supplier in the Cambridgeshire area, ASL has joined the Cambridge Network, one of the biggest networking groups in the region.

Founded in 1998 by an influential group of business leaders and entrepreneurs, the Cambridge Network is a membership organisation based in the vibrant high technology cluster of Cambridge. The aim of the network is to bring people from business sectors and academia together to meet and share ideas:

“Cambridge ideas have changed the world and will continue to change the world. The mission at Cambridge Network is simple – to encourage collaboration for shared success.”

Find out more about the Cambridge Network at http://www.cambridgenetwork.co.uk/home/

Andrew HoyleASL Joins the Cambridge Network
read more

ASL launches Managed Document Solutions video

ASL has released a new video explaining our Managed Document Solutions (MDS) service.

MDS optimises the entire document print and workflow process for businesses.  The video explains the ASL 5 -stage approach in assessing and delivering tailored customer solutions and explains and highlights the key benefits of having an MDS strategy to businesses.

The 5 stage process Analyse, Design, Implement, Manage & Optimise looks at capturing documents (scanning and printing), through to archiving, security and managing the resulting environmental impact.

It explains how the entire document life-cycle can be improved to deliver greater efficiency, reduced costs and less waste.

Following the recent launch of ASL’s new responsive website, the video is the next step in communicating ASL’s services across the industry using a more dynamic and engaging medium.

An ASL Managed Document Solution will deliver FIVE major benefits to your business:

  • Reduced costs by an average of 30%
  • Improved productivity – we manage the solution so your staff can focus on what you do best
  • Environmental savings – typically, a 60% reduction in carbon emissions is achieved
  • Security – we can create a more secure document infrastructure
  • Compliance – with ISO, SOX and new environmental standards compliance can be guaranteed

To view the ASL Video on YouTube visit: https://youtu.be/6E2CO49-QGg

Or alternatively for more information on Managed Document Solutions visit the website page:

http://asl-group.co.uk/managed-document-services-mds/

Andrew HoyleASL launches Managed Document Solutions video
read more

ASL MPS Processes


Assessment, optimisation and ongoing management of the print environment

The idea of auditing printers is often targeted at reducing the number of desktop devices and redirecting volumes to new MFP devices. In looking at a totally managed print environment, ASL understand that desktop printers may also be an integral part of office printing requirements.

In our assessment process we carry out a comprehensive audit of all current devices including location and print volumes. The information is translated into presentation format in order to show a complete picture of the current work-flow. The intention of the assessment is to report all aspects of the existing set up. Device metrics highlight the number of different types of devices in use which then translates into how much stock is required in the toner store cupboard, which can be another source of waste as devices get replaced.

Optimisation then involves proposals for ASL to introduce a fully managed print environment. This can be an ideal opportunity to cull the existing fleet of printing devices but where devices are justified, we then provide new desktop devices with both mono and/or full colour features in a compact, high speed, duplex, networked unit. This is in conjunction with strategically located MFP devices which offer larger paper sizes along with copying, scan to email/folder, fax and print and release features.

ASL supply new high specification desktop printers which, wherever possible, are networked. We then operate a supported service in a similar manner to MFP devices whereby service, breakdowns and consumables are included in a single page print cost. The benefits of this type of installation have been proven having regard to cost reduction, functionality and visibility.

The ongoing management aspect includes the introduction of PaperCut software which will allow for the implementation of ‘rules based printing’ and print monitoring. This will initially quantify and report print volumes as they currently stand and allow for a repeat of these reports in order for us to understand changes within the printing environment. The intention of reducing printing costs will then bring an environmental benefit as a matter of course.

In conclusion, when we first look at introducing a managed print service, we work with our customers to review current working practices and how they will be impacted by any subsequent changes. We believe that by working together toward a measured and sustainable installation, we will be able to achieve our mutual goal of a fully integrated, cost effective, managed print environment.

Find out more about MPS from ASL at http://asl-group.co.uk/managed-print-services-mps/

Andrew HoyleASL MPS Processes
read more

ASL – MPS and Environmental Costs

Poor print management can result in wasteful printing and the use of out-dated or redundant devices can lead to high energy consumption and increased running costs. Implementing responsible printing practices can go a long way to improving an organisation’s environmental credentials as well as significantly reducing costs.

As paper remains an important part of many business work-flows, the focus must be on the “less paper office” rather than the utopian ideal of the “paperless office”. The nature of printing may also be changing – rather than outsourcing high-quality printing, it is conducted in-house and documents are printed as and when required.

MPS seeks to address new requirements for printing in the 21st Century by ensuring that print facilities operate cost effectively and securely with minimal environmental impact.

Other simple steps to reduce the environmental impact of printing include using recycled paper, implementing duplex printing and company-wide print policies that encourage employees to print responsibly.

But to make real savings, companies need to have complete visibility on their printing devices, volumes and overall costs. This requires a true picture of how many devices there are in the organisation and what is being printed where and by whom.

MPS addresses these processes in three main stages – the assessment, optimisation and ongoing management of the print environment:

In our assessment process we carry out a comprehensive audit of all current devices including location and print volumes. The intention is to report all aspects of the existing set up – this information is translated into presentation format in order to show a complete picture of the current work-flow.

Optimisation involves our proposals for introducing a fully managed print environment. An ideal opportunity to cull an existing fleet of printing devices, we then provide new desktop devices with both mono and/or full colour features in a compact, high speed, duplex, networked unit. Consolidation brings order to the printer chaos by replacing single function, outdated and inefficient devices with modern energy efficient multi-function ones to reduce energy usage and enable enforced policies.

Our ongoing management includes the introduction of PaperCut software which will allow for the implementation of ‘rules based printing’ and print monitoring. This will quantify and report print volumes and allow for a repeat of these reports to enable an understanding of  changes within the printing environment.

The ultimate goal is to optimise and reduce the number of desktop printers installed across the network and leave devices which are then fully controlled and monitored in terms of both usage and cost.

Find out more about MPS from ASL at http://asl-group.co.uk/managed-print-services-mps/

Andrew HoyleASL – MPS and Environmental Costs
read more

ASL – MPS & Follow Me

Probably one of the most important factors in eliminating paper waste is through the use of “follow-me printing”, which eliminates the common occurrence of “print and forget”.

When a printer job is sent to a network-enabled MFP, the document is only released when a user authenticates at the device. Documents not printed after a certain amount of time are then automatically deleted.

The added bonus of “follow-me printing” is that documents can be released at any location within the network, promoting user mobility. This not only reduces paper waste by eliminating uncollected output, it promotes document security and mobile working. All future MFP devices can have this feature embedded and we are sometimes able to retro fit to current devices.

PaperCut print management software is ideal for businesses of all sizes and actively encourages the responsible use of company resources, creating an environmentally friendly workplace. PaperCut print release software provides a simple solution that places jobs in a holding state until the user authenticates and releases the job at the printer.

User benefits include:

  • Secure printing – sensitive jobs will not sit uncollected on the printer; jobs only print when released by the user
  • Follow-Me Printing – provides a roaming print solution where users print to a single queue and jobs will be “pulled” to any printer where they authenticate
  • Reduced wastage- no more uncollected jobs; no wasted paper or toner

Green IT should no longer be an afterthought behind cost reduction – more businesses now consider sustainability as a key priority due to combined customer demands and new regulations on carbon trading. According to Ricoh, sustainability is a key part of almost 80 per cent of MPS tenders with a typical weighting of 35 per cent, from about 10 per cent a few years ago.

As sustainability rises up the agenda, so we expect the capability to quantify the environmental impact of the print environment to meet reporting requirements.

Find out more about MPS from ASL at http://asl-group.co.uk/managed-print-services-mps/

 

 

 

Andrew HoyleASL – MPS & Follow Me
read more

ASL – MPS & Print Costs

Poor print management results in wasteful printing and the use of out-dated or redundant devices can lead to increased running costs.  Many organisations are reducing the complexity, cost and risk of operating an unmanaged print environment by adopting a managed print service (MPS).

Working together, ASL and our customers have been looking at this subject and have carried out many print audits across varying networks with a view to better quantifying print volumes and associated costs.

Cost reduction has long been the primary objective for MPS and to make real cost savings, companies need to have complete visibility on printing devices, volumes and overall costs. MPS addresses these processes in three main stages – the assessment, optimisation and ongoing management of the print environment:

Stage One – Assessment (print audit)

  • report current print volumes
  • record current print costs to include consumable costs
  • include capital costs for equipment
  • report colour usage as a percentage of overall print volume
  • report location of devices and current models/manufacturers.

Stage Two – Optimisation

  • reduce the installed base of desk top printers where appropriate
  • introduce strategically placed MFP devices to include scanning and fax where applicable
  • introduce follow me printing across the network of MFP devices
  • introduce print monitoring and if necessary rules based printing using PaperCut.

Stage Three – Ongoing management

  • report print volumes and trends
  • monitor and report copying at MFP devices
  • accounting of print and copy volumes into departmental codes
  • budget allocation for colour usage
  • pop up messaging for best printing practices
  • force applications such as outlook to mono printing
  • report colour usage and if necessary restrict
  • automatic toner ordering, fault reporting and meter reading collection.

We believe that by working together toward a measured and sustainable installation, we will ultimately be able to achieve our mutual goal of a fully integrated, cost effective, managed print environment.

Find out more about MPS from ASL at http://asl-group.co.uk/managed-print-services-mps/

Andrew HoyleASL – MPS & Print Costs
read more

ASL Recycling Policy

 

In partnership with our waste contractors, ASL Group Ltd have achieved a 93% recycling rate from all departments, with just 7% going to landfill.

In certain areas, we have actually achieved a recycle rate of 100% by returning material to manufacturers and by utilising a metal recycling scheme.

We are delighted that we have been able to achieve these levels of recycling throughout the business, especially as material volumes are high and 100% of our waste used to be sent directly to landfill.

In response to the success of our current recycling scheme, we have now set a new target of a 95% recycle rate by further reducing our overall contribution to landfill.

ASL Group Ltd strives to reduce the environmental impact of its processes and we would like to thank all those who have contributed to our recycling policy.

And as a final reminder, don’t forget to ask this question: “If it’s going in the bin, can we recycle it…..?”

Andrew HoyleASL Recycling Policy
read more